Compare
Coworking software vs Excel and WhatsApp.
Spreadsheets and WhatsApp groups are free and familiar, until you have more than a dozen tenants. Here's when a coworking app starts paying for itself.
| Coworking OS | Excel & WhatsApp | |
|---|---|---|
| Who has paid this month | One screen, updated as payments arrive | Cross-check the bank statement against the sheet |
| Invoices and receipts | Sent automatically with a Pay Now link | Made by hand, one by one |
| Reminders to late payers | One tap, by WhatsApp and email | Typed individually |
| Room and desk bookings | Booked and paid online | Calls, messages and a shared calendar |
| Enquiries to signed agreements | One pipeline, proposals and e-sign | Scattered across chats and email |
| Profit this month | Always up to date | Worked out at month end, if at all |
| Cost | From ₹2,499 a month; first month free | Free, plus your team's hours |
Rule of thumb
When to switch.
If you have more than 15 tenants, more than one person handling rent, or you chase payments every month, software saves more time than it costs. Under that, a well-kept spreadsheet can do. Our guide to collecting rent on time works either way.
Questions
Frequently asked
Can I import my existing Excel sheet?
Yes. Import tenants from Excel, CSV or PDF in Tenants, and a set-up checklist walks you through the rest.
Do my tenants need to install anything?
No. Invoices, reminders and receipts arrive on WhatsApp and email. Members can also use the portal from any phone.