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Free download

Free coworking rent & occupancy tracker for Excel.

Who sits where, who has paid, what's overdue, and whether the month made money, in one workbook. GST amounts, UTRs, TDS and deposits included. Works in Excel and Google Sheets.

What's inside

Ten sheets, one dashboard, built for Indian coworking spaces.

  • DashboardOccupancy by seats and by units, billed vs collected, collection rate, overdue by age (0–30 to 90+ days), deposits held, revenue per seat, profit, the top 10 overdue, and 12-month charts. Filter by centre.
  • Members and spacesEvery cabin, desk zone and virtual-office plan by centre, and every member with PAN, GSTIN, rent, deposit, lock-in, notice and end dates.
  • Billing and paymentsOne bill per member per month with a GST amount, and every receipt with its UPI or bank reference (UTR) and any TDS deducted.
  • Deposits and expensesA deposit register (received, adjusted, refunded, held) and what the space costs, by category and centre.
  • Member statementPick a member: opening balance, bills, payments, TDS and closing balance, ready to print on A4.
The tracker's Dashboard with sample data: occupancy 65.5% by seats, ₹3,71,700 billed in October, 86.5% collected, ₹65,110 overdue
The Dashboard, filled with the sample space that comes in the file. Yours fills in from your own data.

Get the free tracker

The download starts straight away, and we email you the link too.

Is it really free?

Yes. No card and no trial: it's yours to keep and change for your own space. It has no macros and sends nothing anywhere.

Does it work in Google Sheets?

Yes. Upload it to Google Drive and open it with Google Sheets. It uses ordinary formulas (SUMIFS, INDEX and MATCH), so it works in Excel and Google Sheets alike. Data bars and sheet protection may look different in Sheets.

How do I record GST?

Each bill has one GST amount column. Enter the GST you charged as one number; your chartered accountant splits it into CGST and SGST, or IGST, when filing.

What if a company member deducts TDS?

Enter it in the TDS column on that month's line. It counts towards what the member has paid, so the bill isn't shown as overdue, and the Summary shows the month's TDS separately.

Can I move to Coworking OS later?

Yes. On the 30-day free trial we import this exact sheet for you, free: cabins, members and rent. After that, invoices, WhatsApp reminders and receipts go out on their own.

See Coworking OS with your own cabins.

A 20-minute demo, shaped around how your space runs today.

Coworking OS in 99 seconds, shown with the demo workspace. Sound on; captions are in the player menu.

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