01/ 04
See the whole month.
Occupancy, collections and profit, live, the moment you open the app.
- 24 of 27 cabins let
- ₹2.51L collected in October
Coworking space management software
The operating system for coworking spaces.
Collect rent on WhatsApp and UPI, fill rooms and desks, and turn enquiries into signed agreements, all in one app. Built in Hyderabad by a coworking operator.
From ₹1,999 a month + GST · 30-day free trial · no card · Book a 20-min demo ·
In daily use at Spellbound Coworking, Hyderabad
Skip the tour01/ 04
See the whole month.
Occupancy, collections and profit, live, the moment you open the app.
- 24 of 27 cabins let
- ₹2.51L collected in October
02/ 04
Collect rent without chasing.
Every member gets an invoice with a Pay Now link and a UPI QR. One tap reminds everyone still unpaid.
- Reminders by WhatsApp and email
- UPI payments confirmed in one tap
03/ 04
Fill every room and desk.
Walk-ins book and pay online. Members use their free hours first, then pay.
- Rooms, hot desks and passes
- 12 bookings today, 2 unpaid
04/ 04
Turn enquiries into signed cabins.
Every lead's space, budget and stage in one pipeline, from proposal to e-signed agreement.
- Proposals accepted from a phone
- Agreements signed online
Coworking space management software
The operating system for coworking spaces.
Collect rent on WhatsApp and UPI, fill rooms and desks, and turn enquiries into signed agreements, all in one app. Built in Hyderabad by a coworking operator.
From ₹1,999 a month + GST · 30-day free trial · no card · Book a 20-min demo ·
In daily use at Spellbound Coworking, Hyderabad
See it in the app
02/ 04
Collect rent without chasing.
Every member gets an invoice with a Pay Now link and a UPI QR. One tap reminds everyone still unpaid.
- Reminders by WhatsApp and email
- UPI payments confirmed in one tap
03/ 04
Fill every room and desk.
Walk-ins book and pay online. Members use their free hours first, then pay.
- Rooms, hot desks and passes
- 12 bookings today, 2 unpaid
04/ 04
Turn enquiries into signed cabins.
Every lead's space, budget and stage in one pipeline, from proposal to e-signed agreement.
- Proposals accepted from a phone
- Agreements signed online
Works with the services Indian operators already use
WhatsApp BusinessRazorpayCashfreeZoho PaymentsZeptoMailUPI
The platform
One system for the whole operation.
Every module works from the same record of each member, cabin and rupee. Enter it once and it shows up everywhere it's needed.
- Rent & billingRent, invoices, receipts and reminders.
- Books & reportsIncome, expenses and P&L.
- Agreements & e-signProposals and signatures online.
- Room & desk bookingsRooms and hot desks, booked online.
- WhatsApp inboxConversations beside the record.
- Leads & proposalsEvery enquiry followed to a yes.
- MailBusiness email on your own domain.
- HelpdeskComplaints tracked to a fix.
- Website kitChat and leads from your own site.
- Front deskVisitors, parcels, notices, Wi-Fi.
- Community & surveysEvents, perks, board, member NPS.
Rent & billing
Know who has paid, before you ask.
Every cabin's rent for the month on one screen: demand, collected and outstanding, with a record of how each member paid.
- One-tap reminders by email and WhatsApp, each with a Pay Now link.
- Part payments and arrears carried forward correctly.
- Receipts and statements sent the moment money arrives.
Members & cabins
Every member, every cabin, one record.
Contact details, rent, deposit, agreement and notice period, kept together and always current.
- Occupancy you can trust let, vacant and reserved, cabin by cabin.
- Notice periods tracked so a vacancy never takes you by surprise.
- Full history of payments, messages and documents.
Leads to agreements
Turn more enquiries into signed cabins.
A pipeline built for coworking: each lead's space, budget and stage, with proposals and agreements one click away.
- Enquiry form for your website that feeds the pipeline.
- Proposals clients accept from their phone.
- Leave-and-licence agreements drafted, reviewed and signed online.
Mobile
Run the whole space from your phone.
Operators spend the day on the floor. The Coworking OS app puts rent, people, deals and messages in your pocket, and keeps working when the signal drops.
WebAny computer
AndroidOn Google Play
iPhone & MacOn the App Store
WindowsOn the Microsoft Store
Why operators switch
What changes when you move off spreadsheets.
| Task | Spreadsheets & WhatsApp | Coworking OS |
|---|---|---|
| Who hasn't paid? | Cross-check the sheet against bank statements | Outstanding list, always current, with one-tap reminders |
| Sending invoices | Made one by one, sent from a personal phone | Sent to every member by email and WhatsApp, with a pay link |
| Vacancies | Remembered, or found out late | Notice periods tracked; vacant cabins shown on the dashboard |
| New enquiries | Scattered across chats and calls | One pipeline from enquiry to signed agreement |
| Month-end | A weekend with the accountant | P&L and income by source, ready to share |
| Team access | Everyone sees the whole sheet | Roles, read-only access and an activity log |
I built Coworking OS because spreadsheets and WhatsApp couldn't keep the whole operation in view. It is the system I wanted to use in my own space. Now I'm making it available to other operators.
H
Hemanth Sai Kumar RFounder, Coworking OS · Runs Spellbound Coworking & Office Spaces
Built at a working space
Made where the rent is collected.
Coworking OS runs Spellbound Coworking in Sainikpuri, Secunderabad, every day: the cabins, the meeting room, the front desk and the books.
Read the Spellbound story
Before you switch
The three things operators ask first.
Move in a day
Bring members and cabins in from Excel or CSV, with 24 hours to undo. Or send us your sheet and we'll import your members and cabins for you, free, even during the trial.
How switching worksExport everything, any time
Each space's data is kept to its own organisation. Download all of it from Settings any time, free. No lock-in.
Security and dataSupport from someone who runs a space
Support on WhatsApp from the operator who built Coworking OS and runs Spellbound Coworking on it every day.
Talk to usWhat does it cost?
Starter is ₹1,999 a month for up to 50 members, Growth ₹3,999 for 120, Scale ₹7,999 for 300 and Pro ₹13,999 for 600, plus GST. Every plan has every feature. See Pricing.
Can I try it first?
Yes. Start a 30-day free trial yourself at app.coworkingos.in/signup, with no card. After 30 days the account turns read-only until you choose a plan; nothing is deleted.
Which payment gateways and apps does it work with?
Razorpay, Cashfree and Zoho Payments for UPI, cards and net banking, a UPI QR on every invoice, WhatsApp Business on your own number, and exports to Tally and Zoho Books. See Integrations.
I have more than one building. Does it fit?
Yes. Add each building as a centre, with its own GSTIN, invoice series, booking page and staff access. See Coworking software for multiple centres.
Popular guides: Coworking billing software · Switching from Excel or another tool · Occupancy and the KPIs to track · Collecting rent by UPI
Still on Excel? Get our free rent & occupancy tracker: ten sheets, ready-made formulas, works in Excel and Google Sheets.
Come see it running
Run a space in Hyderabad?
Come and watch a real billing day at our own space. 30 minutes, no pitch.