Resources
Guides for people who run shared offices.
Practical, operator-tested advice on rent, agreements and pricing, written from a working coworking space.
Guides
Latest guides
How to collect coworking rent on time
A monthly routine that gets coworking rent paid on time: one due date, early invoices, one-tap payment, polite reminders and same-day receipts.
Read the guideGuide · 7 min readLeave and licence agreement for a coworking cabin: a checklist
What to include in a leave and licence agreement for a coworking cabin in India, from licence fee and deposit to notice period and exit.
Read the guideGuide · 6 min readHow to price meeting rooms and hot desks
A practical way to set hourly, day and pass prices for coworking meeting rooms and hot desks, with free hours for members and clear rules for walk-ins.
Read the guideGuide · 8 min readGST on coworking space rent and invoices: what operators must put on an invoice
What a coworking rent invoice in India must carry under GST: GSTIN, 18% on commercial space, SAC 997212, place of supply, invoice series and returns.
Read the guideGuide · 7 min readSecurity deposits for coworking cabins: how much, what to deduct, how to refund
How much security deposit to take for a coworking cabin in India, what you may deduct, the refund timeline, receipts, GST treatment and the records to keep.
Read the guideGuide · 9 min readHow to start a coworking space in India: a practical checklist
A practical checklist for starting a coworking space in India: location, lease, licences, GST, internet, furniture per seat, pricing, software and launch.
Read the guideGuide · 8 min readCoworking KPIs: the eight numbers to track every month
Eight numbers every coworking operator should track monthly: occupancy, rent roll, collection rate, arrears, churn, revenue per seat, room use, conversion.
Read the guideGuide · 8 min readWhatsApp Business for coworking operators: a practical guide
WhatsApp Business for coworking operators in India: business number vs personal, templates and the 24-hour window, reminders, receipts, broadcasts and costs.
Read the guideGuide · 8 min readNotice period and move-out: handling a member's exit without losing money or goodwill
Handling a coworking member's exit: notice period, move-out inspection, final invoice, deposit refund, handover, re-letting and keeping ex-members as leads.
Read the guideGuide · 8 min readHow to get more enquiries for your coworking space
Eight practical ways to get more enquiries for a coworking space in India: Google Business Profile, website, chat, reels, brokers, referrals and local pages.
Read the guideGuide · 8 min readHow to convert coworking enquiries into signed cabins
A follow-up routine that turns coworking enquiries into signed cabins: reply in ten minutes, book the visit, proposal within a day, two follow-ups, close.
Read the guideGuide · 8 min readOffering virtual office services in India: a guide for operators
How coworking operators offer virtual office services in India: what clients use it for, documents to provide, yearly pricing, client KYC and compliance basics.
Read the guideGuide · 7 min readHow to increase meeting room and hot desk utilisation
Practical ways to fill coworking meeting rooms and hot desks: public booking page, hourly and half-day pricing, member free hours, packages, corporate passes.
Read the guideGuide · 7 min readA monthly newsletter for your coworking space: what to send and how
How to run a monthly newsletter for a coworking space: what to send, consent and DPDP basics, timing, opens and clicks, plus twelve ready subject lines.
Read the guideGuide · 8 min readGoogle Business Profile for a coworking space: set-up and ranking
Set up and rank a coworking space on Google Maps: categories, photos, hours, services, booking link, asking for reviews on WhatsApp, Q&A and posts.
Read the guideGuide · 7 min readCoworking OS vs Nexudus: which fits an Indian operator with 20 to 300 members?
Looking for a Nexudus alternative in India? A fair comparison of Coworking OS and Nexudus on rupee pricing, UPI, WhatsApp, GST invoices and support.
Read the guideGuide · 7 min readCoworking OS vs Cobot: which fits an Indian operator with 20 to 300 members?
Coworking OS or Cobot for an Indian coworking space? A fair comparison on rupee pricing, UPI, WhatsApp reminders, GST invoices, e-signed agreements and support.
Read the guideGuide · 11 min readBest coworking management software in India (2026)
11 coworking management tools for India compared with 2026 prices: Coworking OS, Deskr, ofyse, rivonOS, Nexudus, OfficeRnD, Cobot, Zoho and more.
Read the guideGuide · 8 min readHow to choose coworking management software
A checklist for choosing coworking management software in India: billing, payments, agreements, bookings, WhatsApp, real price and a one-month test.
Read the guideGuide · 7 min readCoworking billing software in India
What coworking billing software must do in India: GSTIN invoices, UPI Pay Now links, WhatsApp reminders, deposits, TDS and a Tally export.
Read the guideGuide · 7 min readCoworking management software in Hyderabad
Built in Hyderabad: WhatsApp and UPI rent, a field staff app in Telugu and Hindi, Android and iPhone apps. Coworking management software from ₹1,999 a month.
Read the guideGuide · 7 min readCoworking space software for Bengaluru operators
Coworking software for Bengaluru operators: invoices with your Karnataka GSTIN, TDS tracking, UPI rent, WhatsApp reminders and several centres in one login.
Read the guideGuide · 7 min readCoworking space software for Pune operators
Coworking software for Pune operators: invoices with your Maharashtra GSTIN, e-signed leave-and-licence agreements, UPI rent and WhatsApp reminders.
Read the guideGuide · 7 min readCoworking space software for Chennai operators
Coworking software for Chennai operators: invoices with your Tamil Nadu GSTIN, virtual office renewals, UPI rent with WhatsApp reminders and room bookings.
Read the guideGuide · 7 min readCoworking space software for Mumbai operators
Coworking software for Mumbai operators: e-signed leave-and-licence agreements, deposits and notice periods, invoices with your Maharashtra GSTIN and UPI rent.
Read the guideGuide · 8 min readCoworking space software for Delhi NCR operators
Coworking software for Delhi, Gurugram and Noida: a GSTIN and invoice series per centre across Delhi, Haryana and UP, UPI rent and WhatsApp reminders.
Read the guideGuide · 8 min readBest Nexudus alternatives for coworking spaces in India
Nexudus alternatives for Indian coworking spaces, compared on rupee pricing, UPI, WhatsApp and GST invoices: Coworking OS, OfficeRnD, Optix, Cobot and more.
Read the guideGuide · 8 min readBest OfficeRnD alternatives for coworking spaces in India
OfficeRnD alternatives for Indian coworking operators, compared on rupee pricing, UPI, WhatsApp and GST invoices: Coworking OS, Nexudus, Optix and more.
Read the guideGuide · 8 min readAlternatives to global coworking software for Indian operators
Alternatives to global coworking software for India: what Indian spaces need (rupee pricing, UPI, WhatsApp, GST invoices), how to compare and how to switch.
Read the guideGuide · 3 min readCoworking OS and Tally Prime
Export coworking invoices and receipts to Tally Prime as XML vouchers, with members as party ledgers. An export your CA imports, not a live sync.
Read the guideGuide · 3 min readCoworking OS and Zoho Books
Export coworking invoices and payments as CSV files in the layout Zoho Books imports. An export your accountant imports, not a live sync.
Read the guideGuide · 3 min readCoworking OS and Razorpay
Connect your own Razorpay account to Coworking OS: Pay Now links on every invoice for UPI, cards and net banking, marked paid automatically.
Read the guideGuide · 3 min readCoworking OS and Cashfree
Connect your own Cashfree account to Coworking OS: Pay Now links on invoices for UPI, cards and net banking, marked paid automatically.
Read the guideGuide · 3 min readCoworking OS and Zoho Payments
Connect your own Zoho Payments account to Coworking OS for Pay Now links on coworking invoices, with payments marked paid automatically.
Read the guideGuide · 3 min readCoworking OS and WhatsApp Business
Send coworking invoices, reminders and receipts on WhatsApp from your own business number, with replies in an inbox beside each member.
Read the guideGuide · 3 min readCoworking OS and UPI
Collect coworking rent by UPI: a QR on every invoice to your bank account, members tap "I've paid" with the UTR, and you confirm in one tap.
Read the guideGuide · 7 min readCoworking software for multi-centre operators
Coworking software for multi-centre operators in India: one login for every building, staff limited to their centre, a GSTIN per centre, P&L by centre.
Read the guideGuide · 6 min readManaged office software for India
Software for private cabin and managed office businesses in India: licences, deposits, notice periods, e-signed agreements, company teams and GSTIN invoices.
Read the guideGuide · 5 min readIntegrations
What Coworking OS connects to: Razorpay, Cashfree and Zoho Payments for UPI and cards, WhatsApp Business, email, Tally and Zoho Books, and AI assistants.
Read the guideGuide · 5 min readSwitch to Coworking OS
How to move your coworking space to Coworking OS: import members and cabins from Excel or CSV, run one month in parallel, and switch with nothing lost.
Read the guideGuide · 5 min readIs there free coworking management software?
Free coworking software options compared honestly: spreadsheets, Zoho Invoice and open-source tools, what they leave out, and how a 30-day free trial fits in.
Read the guideGuide · 8 min readHow to manage a coworking space: the daily, weekly and monthly routine
A practical routine for running a coworking space in India: what to do every day, week, month and year, the numbers to watch, and what to hand to software.
Read the guideGuide · 7 min readCoworking rent tracker in Excel: the columns, the formulas, and when to stop
How to set up a coworking rent tracker in Excel or Google Sheets: the columns to keep, the formulas for dues, and the signs it is time to move to software.
Read the guideGuide · 6 min readNew coworking member onboarding: a checklist from 'yes' to week one
An onboarding checklist for new coworking members in India: agreement, deposit, KYC, access, Wi-Fi, invoices, house rules and the first-week check-in.
Read the guideGuide · 6 min readHow to collect rent from coworking members in India
How to collect coworking rent in India: one rent day, invoices on WhatsApp with a UPI QR, "I've paid" with the UTR, reminders, and matching the bank statement.
Read the guideGuide · 5 min readStaff attendance app for coworking spaces
A staff attendance app for coworking spaces: mobile number and PIN, no email, check-in only inside the building, a check-out confirmation, Telugu and Hindi.
Read the guideGuide · 4 min readAttendance app in Telugu and Hindi for housekeeping and security staff
An attendance app in Telugu and Hindi for housekeeping and security staff: mobile number and PIN, check-in inside the building, jobs and checklists with photos.
Read the guideGuide · 5 min readCoworking invoice format in India: what every rent invoice should show
A coworking rent invoice format for India: your GSTIN, invoice number, member details, cabin and period, SAC, tax, total, due date and a UPI QR to pay.
Read the guideGuide · 5 min readTDS and Tally export for coworking spaces
Record TDS on coworking rent receipts, track Form 16A by member and quarter, lock closed months, and export sales and receipts to Tally Prime or Zoho Books.
Read the guideGuide · 4 min readVisitor management software for coworking spaces
Visitor management for coworking spaces: guests pre-registered by members, a live visitor log, parcels with pickup codes, notices and a gate log for security.
Read the guideGuide · 5 min readCoworking CRM: from enquiry to signed cabin
A lead pipeline built for coworking: website enquiries and chat, proposals clients accept on their phone, follow-up flags, and agreements signed online.
Read the guideGuide · 4 min readHelpdesk and maintenance software for coworking spaces
Member complaints with photos, response and fix targets, an asset register with service plans, warranty alerts and AMC renewals, for coworking spaces in India.
Read the guideGuide · 4 min readLeave-and-licence agreements with e-sign for coworking spaces
Draft a coworking leave-and-licence agreement from your template, let the client review it, and collect signatures online, stored with the member.
Read the guideSoftware
What Coworking OS does
Coworking management software
Everything a coworking operator needs, in one app.
Learn moreRent collection software
Invoices, reminders, payments and receipts.
Learn moreMeeting room booking software
Rooms and hot desks booked and paid online.
Learn moreVirtual office software
Plans, agreements and renewals without a visit.
Learn moreMobile app
Run the space from your phone, on any phone today.
Learn more