General guidance, not tax advice. Rates, sections and filing dates are for your chartered accountant to confirm.
Why TDS gets messy in a coworking space
Many cabin members are companies, and many of them deduct TDS before paying rent. The invoice says one amount, the bank shows less, and the difference only makes sense once the TDS certificate (Form 16A) arrives months later. Without a record, part payments look like arrears and certificates go missing.
Record TDS on the payment itself
In Coworking OS, the Record payment form has a TDS field. Enter what the member deducted, and the invoice is settled in full: cash received plus TDS. The receipt prints the section under the Income-tax Act, 2025.
A Form 16A tracker, by member and quarter
Each quarter, the tracker shows which members have sent their certificate, which are missing and which are not due yet. Store the certificate against the member when it arrives, so your accountant can match it against Form 26AS without asking you.
Month lock: closed books stay closed
Once a month is filed, lock it. Nothing dated in a locked month can be changed, and only a Super Admin can unlock it. That stops a late edit from quietly changing a return you have already filed.
Exports your accountant can open
Sales and receipt vouchers export as Tally Prime XML or a Zoho Books CSV, using the ledger names you set once. It is an export your accountant imports, not a live sync. Your CA can also have a read-only login that sees Books only.
Can I record TDS when a member pays rent?
Yes. When a company member deducts TDS, record the amount on the payment. The receipt prints the section under the Income-tax Act, 2025, and the deducted amount waits for its Form 16A.
How do I track Form 16A from members?
A Form 16A tracker lists each member by quarter as received, missing or not due yet, and stores the certificate when it arrives.
Does it sync with Tally?
It exports. Coworking OS writes Tally Prime XML and a Zoho Books CSV of sales and receipt vouchers, with the ledger names you set once. Your accountant imports the file. There is no live two-way sync.
Can my CA log in?
Yes, with a read-only accountant login that sees Books only. It is enforced in the database, so they cannot change members or rent.