Start with a simple ladder
Offer a small set of prices that step up clearly, so a visitor can choose in seconds:
- Meeting rooms: an hourly rate and a day rate, where the day rate is cheaper than booking every hour of the day.
- Hot desks: a day pass, a week pass and a month pass, each cheaper per day than the one before.
A real example
At Spellbound Coworking in Hyderabad, the conference room is ₹200 an hour or ₹800 for a full day. Hot desks are ₹500 a day, ₹2,500 a week or ₹7,000 a month. Your prices will depend on your city, your fit-out and your demand, but the shape of the ladder carries over.
Give members free hours
Include a monthly allowance of meeting room hours for cabin tenants. At Spellbound, tenants get 10 free hours a month in the conference room. Free hours are an easy perk that makes members feel looked after, and beyond them members pay the normal rate.
Set clear rules for walk-ins
- Ask walk-ins to pay online when they book, so the slot is held for real customers.
- Set a minimum booking, usually one hour.
- Publish a cancellation cut-off and refund policy on the booking page, before they pay.
Review utilisation every month
Check how full each room and the desk area were, and at which times. If a room is full at peak hours and empty otherwise, a lower off-peak price or a half-day rate may fill the gaps. If desks sell out, raise the day pass before adding desks.
Make booking effortless
The best price loses to a clumsy booking process. A public booking page that shows live availability and takes payment on the spot turns website visitors into bookings without a phone call.