What a coworking space needs from staff attendance
- No email. Ground staff often have a phone number and nothing else.
- Proof they were in the building, not a tap from the bus stop.
- Simple enough for a first-time smartphone user, in the language they read.
- The owner sees it live without opening a spreadsheet.
Sign in with a mobile number and a PIN
You add the staff member with their mobile number. They open the Coworking OS app on Android or iPhone, enter the number and a PIN, and they are in. No email address, no password reset emails.
Check-in only inside the building
You set a location circle around the building, from your phone while standing there or by pasting the coordinates from Google Maps. Check-in works only inside it. Phone GPS is less precise indoors, so the app takes the reported accuracy into account instead of turning away someone who is at the front desk.
Late marks, and a safe check-out
Late check-ins are marked automatically against the shift. When someone taps Check out, the app confirms first ("You checked in at 8:52 am. Check out now?"), so a stray tap never ends a shift early.
Jobs, checklists and the gate
The same app gives staff today's jobs and checklists, with a photo as proof when each one is done, and a gate and visitor log for security.
In Telugu, Hindi or English
Each person picks their language: Telugu, Hindi or English. As far as we know, no other coworking software in India gives ground staff an app in their own language. See the Telugu and Hindi attendance app.
What the owner sees
A notification on your phone at every check-in and check-out ("Asha checked in · Marked late", "Asha checked out · Worked 8h"). On the web app you also get a staff register with salary and payroll.
Do staff need an email address to use it?
No. Staff sign in with their mobile number and a PIN. That suits housekeeping and security staff who may not use email at all.
Can staff check in from home?
No. Check-in works only inside the building, using a location circle you set. GPS is less precise indoors, so the app allows for the phone's reported accuracy rather than rejecting someone standing at the front desk.
What if someone taps Check out by mistake?
The app asks first: "You checked in at 8:52 am. Check out now?" Nothing ends the shift until they confirm.
Which phones does it work on?
Android (Google Play) and iPhone (App Store). The owner gets a notification at every check-in and check-out, and staff get notifications on their own phones too.
Is salary and payroll in the app?
Payroll is for the owner, on the web app: shifts, late and half days, overtime, week offs, advances and printable payslips. Staff use the phone app only to check in and out and to see their jobs.