Skip to content
Home/Help centre/Rent & invoices

Rent & invoices

Record a payment (cash, UPI, cheque, transfer)

When money arrives outside the Pay Now link, mark it in two clicks and the receipt goes out.

StaffScreens show the demo workspace, Northstar Coworking.

Open Rent Payments and find the tenant; use the search box or the Awaiting payment tab.

  1. Click Add payment on the tenant's row (the button appears once their invoice is sent).
  2. Enter the amount. Quick amounts fill the full due in one tap; a part payment is fine too.
  3. Choose how it was paid (cash, UPI, cheque, bank transfer) and the bank account it went into.
  4. Add the reference (UTR, cheque number) and the date received.
  5. Save. The month shows Paid or Part paid, and the receipt is sent to the tenant on WhatsApp and email.
Add payment: amount, how it was paid, which account, reference and date.
Add payment: amount, how it was paid, which account, reference and date.
A month where everyone has paid: each row shows how and when.
A month where everyone has paid: each row shows how and when.

Special cases

  • Paying for several months: tick the months the payment covers; the app splits it.
  • Advance paid earlier: it is adjusted automatically and shown as 'Adjusted from Advance'.
  • Waiving a month: use the waive option and give the reason; it is printed on the receipt and no money is recorded.
  • Wrong entry: open the payment from the tenant's page and edit or delete it; the activity log keeps the history.
Online payments through the Pay Now link need nothing from you: they are marked paid by the gateway.

Related guides

Send the month's rent invoices →Remind everyone who hasn't paid →Receipts, invoices and statements →

Still stuck? WhatsApp us or write to info@coworkingos.in. Tell us the tenant or screen and we'll sort it with you.

Coworking OS in 95 seconds, shown with the demo workspace. Sound on; captions are in the player menu.

 WhatsApp us
WhatsAppBook a demo